Common agenda items include project updates, recent achievements or obstacles from the past week, feedback on upcoming tasks, and any concerns that team members wish to discuss. This agenda ensures that the touch base meeting remains focused and productive while keeping discussions aligned with key priorities.
It’s crucial to say what you need to say with as few words as possible and focus on action items. Effective communications inform your team or stakeholders about progress, and bridge the gap between the current state of the project and the next phase of the project by requesting action items from your internal team or external stakeholders.
Pro tip: Share a meeting agenda or topics beforehand so both parties can prepare with the same objectives in mind. Touch base meetings are designed to be brief. Keep the meeting focused on key points, such as project progress, obstacles, and upcoming priorities.
Importance of an Agenda: Even though touch base meetings are often informal, having a loose agenda can help keep the meeting focused and productive. Outline key topics to discuss and set clear objectives. An agenda ensures that all necessary topics are covered and helps prevent the meeting from veering off track.
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